What is the staff to youth ratio for the school age program?
Staff to youth ratio is currently 1 staff to 20 students.
Can I request my child be in a group with one of their friends?
Families can request that their child be in a particular group or with a particular member, but BGCB can make no guarantees about placement. Many factors are taken into consideration when creating groups and groups can change from week to week. Requests should be directed to the Site Director at your location.
Who do I inform if my child has a special diet or medical needs?
Any information pertaining to diet or medical needs must be communicated to the Site Director at your Club location so that we may assist within our capacity. Allergies, medications, and doctor information can be updated online through our Parent Portal, under the Submit a Form tab. A medication authorization form is required for staff to administer medications during the time your child attends before or after school care. This form is also included in the welcome email sent before the program begins. Ask your Site Director for additional information.
How does the check-in and check-out process work each day
Members are received and checked in by Club Staff upon school release and/or their arrival at the Club. At pickup you inform staff who you will pick up at the front desk. Staff will notify your child and you will sign them out.
Anyone picking up your child will need to be listed as an Authorized Pick Up on their account, including parents. Anyone picking up your child should be prepared to present a valid photo ID to staff.
For all licensed sites: State licensing laws require that the parent/guardian, or a person authorized in writing by the parent/guardian to take the child to or from the facility, must sign the child in on arrival and out when leaving the facility.
If my child was absent from school, can they attend the Club?
In support of the Bellevue School District's attendance initiative, students who do not attend school during the day are not eligible to attend the Club that day. Please notify the director at your site if your child will be absent.
How are staff trained for the school age program?
Our programs employ youth professionals who take seriously the work they do with children. Prior to being hired, each staff must undergo a criminal background check, reference check and in-depth interview. Our professionals receive Boys & Girls Clubs of Bellevue and Boys & Girls Clubs of America training. Training courses include but are not limited to: child safety and harassment training and trauma informed care trainings are required of all staff (including seasonal summer staff). To create a space in which youth can thrive, Youth Development staff and directors directly working with children are trained in the Weikart Center for Youth Program Quality’s approach. Current CPR/First Aid, Bloodborne Pathogens and Food Handler’s card certifications are mandated.
Are Clubs open when schools are closed?
Some Club locations are open on days when schools are closed for breaks and BSD professional development, while others may close for holidays or staff training. For the most up-to-date information, visit our School Out Day and Upcoming Club Closures pages.
All BGCB Clubs will be closed June 22-26, 2026, for Summer Training Week.
What if I am late picking up my child?
Prompt pick up is an important acknowledgement of our staff's time. While we understand that situations can happen when you are running late, please understand that we have a responsibility to our staff to have them leave the Club promptly after their shift. If you are running late, please call the site to inform staff. If a child has not been picked up by the time the club is closed, the parent is responsible for paying additional fees. A $1/minute/child fee will be incurred each minute you are late to pick up your child. This fee is due at time of pickup.
Schools are closed due to severe weather or power outages. Are Clubs open?
In the event of inclement weather, the Boys & Girls Clubs of Bellevue will follow the schedule of the Bellevue School District. If Bellevue School District closes due to severe weather, all club programs for that day will be canceled.
If BSD is delayed (1 or 2 hours) or closed, school programs will be canceled.
In the event of a power outage, affected locations will be closed.
For the most up to date information regarding Bellevue School District closures, please visit the BSD website at www.bsd405.org or the BSD closure webpage. All efforts will be made to close the Club prior to children arriving. If children are in the building, parents are expected to make efforts to pick up their child/children as soon as possible.
How does BGCB support multilingual learners?
Resources for families are provided in multiple languages including subsidy information/instructions, flyers, and meetings with translator phone services. Supports in programs for children include but are not limited to translated activity instructions, visual support for routines and schedules, and bilingual staff considerations especially for sites with emersion programs.
How can I contact my child while they are at the Club?
We ask youth to put away their devices while at the Club to better engage in many activities throughout the day! However, if you need to contact your child while they are at the Club, please either call the location your child is attending or contact the Downtown Clubhouse at (425) 454-6162.
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