Summer Camp FAQ

Enrollment & Registration

What is the cost of camp?

Is financial assistance available to cover program costs?

Yes, financial assistance is available through both the Boys & Girls Clubs of Bellevue financial assistance program and third-party support.

Please note, specific third-party support may only be available for licensed locations.

Licensed locations for Summer Camp 2026 include Ardmore Elementary.

What is the waitlist process? Do I need to pay to be enrolled on the waitlist?

You may add your child to any camp waitlist at no cost. Your account will not be charged unless your child is offered and accepts a spot in the camp.

When space becomes available, the Site Director will contact you by email to confirm your interest. You will have 48 hours to respond before the opportunity is offered to the next family on the waitlist.

If a spot becomes available within two weeks of the camp start date, payment will be due immediately upon enrollment.

When are payments due?

Payments are due two (2) weeks before the start of the camp session.

Are payment plans available?

Yes, payment plans are available. Contact the Site Director for more information and assistance.

How can I pay my balance?

Payments can be made through your Parent Portal, over the phone, in person at any location, or by mail to the Downtown Clubhouse.

Cash, checks, money orders, and all major debit and credit cards are accepted. There is no percentage processing fee associated with credit card transactions.

Checks can be written to Boys & Girls Clubs of Bellevue.

I need to withdraw my child from camp, transfer camps, or I enrolled in the wrong camp.

Complete a registration for the correct program or camp and then submit a withdrawal or refund request for the ones you no longer need.

• Log into your Parent Portal.

• At the top of the page, select "Submit a Form." If you do not see this option, select "More" and additional options will show.

• In the first drop down menu "Select Household Member," select the person you wish to withdraw.

• In the second drop down menu "Select Form to Update," select the program; Athletics, School-Year Programs, Summer Camp, etc.

• Complete the required questions.

Are refunds available?

Yes, refunds are available based on the timing of the request.

• Refund requests submitted more than two (2) weeks before camp start are eligible for a full refund minus a $25 processing fee.

• Refund requests submitted less than two (2) weeks before camp start are eligible for a 50% refund.

• No refunds will be issued once camp begins.

• If your account remains past due for 14 days or longer, your child may be withdrawn from the program.

Financial assistance and payment plans are available.

For specific dates and complete details, please review the Summer Camp 2026 Withdrawal & Refund Policy.

If I'm only attending a couple days of the week, is the fee prorated?

No. Camp fees are charged weekly and are not prorated for partial attendance.

Camp Basics

What does the schedule look like for the day?

While activities and times may vary by location, below is a general schedule for Day Camps and Specialty Camps:

Travel Camps: Travel Camp typically depart from their home location at 10:30 AM and return at approximately 3:30 PM. Departure and return times may vary due to scheduled trips. Families will be notified of any changes in the Welcome Email sent one week before camp begins. Please note that traffic may impact return times.

Will my child be in a group with similar aged children?

Day Camps and Specialty Camps: Groups are generally created based on grade level and age to ensure activities are developmentally appropriate.

Sunset Camps: Youth may choose between a variety of activities so they may be in a group with other aged youth.

Can I request my child be in a group with one of their friends?

Families can request that their child be in a particular group or with a particular member, but the Boys & Girls Clubs of Bellevue can make no guarantees about placement. Many factors are taken into consideration when creating groups and groups can change from week to week. Requests should be directed to the Site Director at your location.

What is theyouth-to-adult ratio?

The youth-to-adult ratio is 20:1.

Are there extended summer camp hours?

Yes, extended Summer Camp hours are available in Sunset Camp from 4:00 PM - 6:00 PM. This requires separate registration from other camps.

Is my child required to participate in spirit days & dress up themes?

No, participation in spirit and/or dress up themes is optional.

Preparing for Camp

What can I expect on the first day of camp? Is there any paperwork to bring or sign?

Yes! On your child’s first day of camp, or their first day at a new camp location, you will be asked to review, update, and sign a Medication Authorization Form (Med Form).

To help make check-in faster, please ensure your child’s account information is complete and up to date before the first day of camp.

Account information can be updated through the Parent Portal by selecting "Submit a Form" from the top navigation bar.

What should my child wear to camp?

Youth should wear comfortable clothing appropriate for active play and closed-toe shoes suitable for both indoor and outdoor activities.

Please dress for the weather and be prepared for outdoor activities each day.

What should my child leave at home?

Please leave valuable items, toys, trading cards, electronics, and other personal belongings at home. Boys & Girls Clubs of Bellevue is not responsible for lost, stolen, or damaged items.

Daily Drop-Off & Pick-Up

How does the check-in and check-out process work?

Parents/guardians are required to sign their child in and out each day at the site's front desk. Children must be accompanied into the Club and checked in with staff. Please do not drop children off unattended.

At pickup, staff will contact your child and have them come to the front desk. Parents/guardians will sign their child out by recording the pickup time and providing a signature.

All individuals authorized to pick up a child must be listed on the child's account. If someone not listed will be picking up your child, please contact the Site Director in advance.

For the safety of our members, photo identification may be requested at pickup.

Licensed Locations: State licensing regulations require that a parent/guardian or an authorized adult sign children in upon arrival and sign them out when leaving the facility.

What if my child needs to arrive late, leave early and then return to camp?

Please notify the Site Director in advance whenever possible.

Day Camps and Specialty Camps: Youth may be dropped off and picked up at anytime. Please be aware of any scheduled field trips throughout the summer, as these may impact arrival and departure options.

Travel Camps: Late arrivals and early pickups may not always be possible depending on the day's schedule. Please coordinate with the Site Director and/or Travel Camp staff to determine whether an off-site pickup or drop-off can be accommodated.

What if we are late and arrive after the field trip has left?

If your child's camp group has already departed for a field trip, an alternate program will not be available at the camp location. Families will need to make alternative care arrangements for the day.

What if I am late picking up my child?

Prompt pickup is an important way to respect our staff's time and schedules. While we understand that unexpected situations can occur, we have a responsibility to ensure staff are able to leave promptly at the end of their shifts.

If you are running late, please call the site as soon as possible to notify staff.

A late pickup fee of $1 per minute, per child will be charged for any pickup occurring after the Club closes. This fee is due at the time of pickup.

Health, Safety & Special Needs

What happens if my child is sick?

Youth who are sick should remain home. If a child becomes sick during camp, a parent/guardian or emergency contact will be contacted for pickup.

What if my child takes medication during camp?

Any medication that needs to be administered during camp must be accompanied by a completed Medication Authorization Form and provided directly to the Site Director by a parent or guardian.

What is the policy surrounding sunscreen?

Youth are welcome to bring sunscreen labeled with their name.

Staff may assist with the application of spray sunscreen. Youth should be able to apply lotion sunscreen independently.

Boys & Girls Clubs of Bellevue does not provide sunscreen.

Whenever youth will be outdoors for more than 30 minutes, they will be encouraged to apply sunscreen.

My child has special dietary or medical needs.

Any dietary, medical, or health-related information must be communicated to the Site Director at your Club location so we can provide support within our capacity.

Information regarding allergies, medications, emergency contacts, and physician information can be updated through the Parent Portal by selecting "Submit a Form."

A completed Medication Authorization Form is required for staff to administer medication during camp. This form is also included in the Welcome Email sent prior to the start of camp. Please contact your Site Director if you have questions or need additional information.

Are there any food restrictions?

We ask families and youth to be mindful of food allergies; however, there are no Club-wide food restrictions. Youth must bring a lunch that does not require refrigeration or reheating.

My child struggles with bathroom accidents.

For safety and privacy reasons, Boys & Girls Clubs staff do not provide assistance to youth while they are using the restroom. All youth must be able to use the restroom independently.

Families are encouraged to send an extra change of clothing in case of an accident. Parents/guardians may be contacted for early pickup if a bathroom accident occurs.

How are staff trained?

Our programs are staffed by youth development professionals who are committed to creating safe, positive, and engaging experiences for children.

Prior to employment, all staff must complete:

• A criminal background check

• Reference checks

• An in-depth interview process

Staff receive training through both Boys & Girls Clubs of Bellevue and Boys & Girls Clubs of America. Required trainings include, but are not limited to:

• Child safety

• Harassment prevention

• Trauma-informed care

• Youth Program Quality practices through the Weikart Center for Youth Program Quality

In addition, staff are required to maintain certifications in:

• CPR/First Aid

• Bloodborne Pathogens

• Food Handler's Card

Communication During Camp

How do I contact my child while they are at the Club?

Your child will be busy throughout the day! We ask youth to put away their devices while at the Club to better engage in many activities throughout the day. However, if you need to contact your child while they are at the Club, please either call the location your child is attending or contact the Downtown Clubhouse at (425) 454-6162.

What are the screen time limits?

The Club's Screen Time Policy allows up to 45 minutes per day of educational and age-appropriate screen time.

• Screen time is not permitted during meals or snacks.

• Youth may only visit websites approved through our Cyber-Safe Websites program.

• If a movie is shown, it will either be rated G or require parent/guardian permission.

• An alternative activity will be available for youth who do not participate in the movie.

Lost Items & Miscellaneous

My child lost an item. Where can I find it?

Boys & Girls Clubs of Bellevue is not responsible for lost, stolen, or damaged personal belongings.

Please label all items with your child's name and leave valuables at home whenever possible.

Lost items will be placed in the lost and found area. Unclaimed items are donated at the end of each month.